Category Archives: Business Meetings

Alano Has a New Caretaker

The Board interviewed and chose Raymond Shaw as the new Caretaker at the regular monthly Board meeting on April 24, 2016.  Ray gave a three minute presentation on why he believes being Caretaker would be good for him and for Alano.  Everyone was impressed.  His presentation was followed by about ten minutes of questions from Board members.

The Executive Committee of the Board is also the personnel committee.  We shall review the current caretaker contract with Ray and tailor the contract to Ray’s abilities and our needs.  This is not to say that anything will be compromised – it is to say that every caretaker comes with strengths and weaknesses.  Our intention is to focus on the positive.

Alano has operated for sixty-seven years with an all-volunteer work force.  In every case we seek the positive attributes and minimize the negative.  This is in keeping with our Mission of helping others.

Ray has been one of the regular volunteers helping with the restoration of our building.  We are quite familiar with his work.

A few things are likely to change with Ray as Caretaker.  In the past the 12 Step Groups were expected to clean their room.  Some do better than others.  Because we meet in the historic Hax mansion at 401 S. 11th Street, we have unique maintenance needs.  For instance – our parquet wood floors are original with the 1886 mansion.  These floors require specific and regular upkeep.  Ray will likely be tasked with making sure the floors are well maintained, including in the Group meeting areas.  This means regular sweeping and mopping with specific cleaning products.

If you see Ray give him a high five – or a hug – whatever your preference.  We welcome Ray with great hopes for the future of Alano.

Board Revision With Passing of Danny B.

We are introducing a new Board Member – Terry Jordan.  Danny B. passed away.  He was to be on our Board and serve as Secretary. 

Terry is retired from the St. Joseph News Press.  He has a degree in Journalism from the University of Missouri at Columbia.  Terry has agree to be a Board Member and serve as Secretary on a Provisional basis.  My hope is that he becomes our regular Secretary.  He is certainly competent. 

The Nominating Committee has selected 11 people to serve on the Board of Directors of the Alano Club of St. Joseph.  After weeks of wrangling eleven people have stepped forward to serve.

The Nominating Committee looked at qualities necessary to serve on the Board and at the immediate needs of Alano.

Personal qualities considered were:

  • Belief in the Alano Mission
  • Reasonableness
  • Maturity
  • Willingness to be a team player
  • Responsibility

The immediate needs of Alano are:

  • Finance – we must find more revenue
  • Building needs – several repairs are identified and the upkeep of our building is paramount to fulfilling the Mission.

This is our first election under the new by-laws.  Thus six are being elected to one year terms and five are being elected to two year terms.  This list of names includes officer positions followed by the number of years to serve.

  • Gary Clark       President (1)
  • Julie Barker     Vice President (2)
  • Kirby Ham       Treasurer (1)
  • Terry Jordan   Secretary (1)
  • Vi B. (1)
  • Shirley M. (2)
  • Marvin G. (2)
  • Phil K. (1)
  • Doc Farr (1)
  • John A. (2)
  • Danny P.  (2)

The election is set for Sunday January 10, 2016 at 5:30 PM, in the main hall at Alano.

The meeting shall open and nominated candidates shall be introduced.

A vote shall be called and candidates installed as the new Board.

New Board of Directors for 2016

The Nominating Committee has selected 11 people to serve on the Board of Directors of the Alano Club of St. Joseph.  After weeks of wrangling eleven people have stepped forward to serve.

The Nominating Committee looked at qualities necessary to serve on the Board and at the immediate needs of Alano.

Personal qualities considered were:

  • Belief in the Alano Mission
  • Reasonableness
  • Maturity
  • Willingness to be a team player
  • Responsibility

The immediate needs of Alano are:

  • Finance – we must find more revenue
  • Building needs – several repairs are identified and the upkeep of our building is paramount to fulfilling the Mission.

This is our first election under the new by-laws.  Thus six are being elected to one year terms and five are being elected to two year terms.  This list of names includes officer positions followed by the number of years to serve.

  • Gary Clark       President (1)
  • Julie Barker     Vice President (2)
  • Kirby Ham       Treasurer (1)
  • Danny Boose    Secretary (1)
  • Vi B. (1)
  • Shirley M. (2)
  • Marvin G. (2)
  • Phil K. (1)
  • Doc Farr (1)
  • John A. (2)
  • Danny P.  (2)

The election is set for Sunday January 10, 2016 at 5:30 PM, in the main hall at Alano.

The meeting shall open and nominated candidates shall be introduced.

A vote shall be called and candidates installed as the new Board.

New Articles Court Date is Set

On Tuesday, July 21, 2015, at 8:30 AM, the Circuit Court of Buchanan County Missouri will hear our proposal to change our Articles of Association.  We are being represented by Legal Aid of Western Missouri.  We anticipate a brief and positive outcome.

The New By-Laws will mean several significant changes to the Alano Club operation.

Some highlights:

  • The Board will assume Governance for the Club. This means that after July 21, 2015, the monthly meetings will be Board Meetings and only Board Members may vote.  The Board will have to meet in the future to set the ground rules for conducting business.
  • The Board will have significant responsibilities related to the care of the institution.
  • A Nominating Committee shall be appointed to select future Board members.
  • Only Board Members may make or second any motion.
  • A Membership Committee shall be appointed.
    • The Membership Committee shall design a membership application.  Future members will be required to pay a $15 administrative fee and the first two months dues.
    • The Membership Committee will review all applications for approval.
    • As defined by our Articles members are people “who have voluntarily offered their services to assist in carrying out the purposes and objectives of this corporation”.
  • The Treasurer shall keep a $150.00 petty cash fund for use in minor maintenance to the property.  This money may be used when the Property Manager and the Treasurer agree on the need. They shall report and expenditures at the next Board meeting.
  • The Board shall be responsible for Codes of Conduct and enforcement of the codes.

Special Meeting Rescheduled to June 8, 2014 3:00 PM

As you can see – we are getting the signatures of three members to validate the meeting.

“Special” meeting
for Sunday June 1, 2014 rescheduled
New “Special meeting” called for
Sunday June 8, 2014 at 3:00 PM

This meeting is to address:
Revenue and expense reporting.

Signed:

________________________________________________________________Date:_______________

________________________________________________________________Date:_______________

________________________________________________________________Date:_______________

 

 

Special Board Meeting to Address Revenue and Expense Reporting

The Board of Directors of the Alano Club of St. Joseph is having a meeting to consider some accounting changes.  A review of revenue and expense reporting is the topic.  This meeting is as much about education regarding accounting practices as it is about changing practices.  Our Treasurer has served in his position for about seven years – this is because we trust him beyond measure.  This meeting is simply about how we report revenue and expenses – and thus ultimately about how we file tax returns.

WHEN:

Sunday, June 1, 2014, at 3:00 PM.

WHERE:

Alano Club Main Hall.

TOPIC:

Revenue and expense reporting

A special meeting of the Board does not require a ten day notice.  The topic is limited to changing some accounting practices.

  • Standard Principles of Accounting are necessary for any 501-C-3 corporation.
  • Standard Principles of Accounting are necessary for any 501-C-3 corporation that receives government grant money.
  • Standard Principles of Accounting protect us from filing misleading tax returns.
  • Standard Principles of Accounting  limit opportunity for fiscal mischief, or even criminal embezzlement.

While this is a meeting of the Board – it is not a closed meeting.  Anyone may attend.